Information about Donating Artifacts/Objects

The Cowan Museum has different types of collections:

• Permanent - Objects which are preserved and curated (e.g., historical artifacts, geological specimens, books & manuscripts). These objects are formally accessioned into the collection and may be accessed to the public through exhibition, loan, education programs, or by appointment.

• Education - Objects for hands-on learning which may be duplicates of what is in the permanent collection and do not have strong provenance.

• Reference & Library - Books, magazines, and documents that both museum staff and the public may use for research.

• Archives - Documents regarding the museum's history, policies and procedures.

• Photograph Collection.

• Props - Objects used for exhibit enhancements, such as mannequins, faux food, clothing, etc.

Although we would like to accept many of the objects that have been offered to us, we are unable to accept every object for accessioning. Museum staff regards accessioning as a formal, ethical, and responsible process which makes sure the object adds value (intellectual and historical) to the collection, has proper documentation, and that there are sufficient resources to care for it in perpetuity for the benefit of the public. 

Before an artifact is accepted, our staff considers the following:

•  If the object is relevant to our mission and collecting plan.

• The physical condition of the artifact: Due to limited resources, we are not able to accept objects in poor condition and in need of conservation.

• Legal and ethical considerations: We must ensure that the artifact was acquired legally and ethically, and that it has clear title and provenance. 

•  What is needed to care for the object: In the past, we accepted many artifacts that museum staff eventually discovered could not be provided long term care, conservation, storage, and security. Therefore, it is essential to understand what is needed for the object’s care (space, environmental controls, security, and resources) before making a decision to accept it.

•  Intellectual and historical value: The artifact should have intellectual or historical value, and support the museum's goals in research, interpretation and exhibition. Our staff enjoys hearing memories and stories about an object being offered by a potential donor, and views that type of information as valuable.

• Public trust and accountability: Accessioning indicates a museum's commitment to holding the artifact in the public trust. This means that we are accountable for its preservation and availability for public benefit, research, education, and enjoyment. 

Please contact Robin Grotke, Director, if you are interested in donating an artifact or geological specimen to the Cowan Museum. She may be reached at: robin.grotke@duplinnc.gov, or (910) 296-2149.